Call for Abstracts

Requirements and Key Information:

The abstract should follow the specified format shown in the template. Download Abstract Template and Abstract Example here
The abstract should outline the background of the study, scientific gap, your approach, key results and conclusion
The main content should be within 300 words
Please name your MS Word file as “17DSBS abstract [First Name][Last Name]”
Please select the preferred session for your presentation
All abstracts will go through a review process by the session chairs/co-chairs, or academic/local organizing committee members of the 17DSBS

Presentation Formats

Oral Presentations

The duration is subject to change, depending on the amount of abstracts received. Please visit this website again for the finalized scientific programme.

Poster Presentations

Preparation

For posters presented onsite, please prepare 3 documents ^1,2,3
For posters presented online, please prepare 2 documents ^2,3

a printed poster: the size is A0, portrait format, 118.9 cm(H) x 84.1 cm(W)
a PDF version of the poster on a single page: the size is A2, 60 cm(H) x 42 cm(W) size with font size 12 pt or A3, 42 cm(H) x 29,7 cm(W) with font size 9 pt. This allows for the same amount of information as an A0 poster with font size 24 pt, while reducing file size. As the poster will be displayed on computer screens there is no effect on readability despite smaller poster and font size. Posters have to be submitted in PDF format, please use web-optimized settings if the software you use to create the PDF gives you the choice
a video pitch of your poster (max 2 min, max 3 slides)

Requirements:

Record your video in the highest possible resolution with a maximum file size of 500 MB. Please convert it into mp4 file format
Add a picture of yourself on the first slide
Add a chat function to the video for audience comments and questions

Submission

Please send your documents using Dropbox or a similar service to 17DSBS@ust.hk. Please always include your name and your session number in e-mails and file names. The file names should start with the following pattern: 17DSBS_<Session_number><presenter's LASTNAME_Firstname>. For exemple: 17DSBS_Session2a_CHU Ka-hou

Guideline for the Preparation of Oral and Poster Presentation

Suggestions for presentation slides

Use sans serif fonts and try not to use too many different types.
Use a minimum font size of 18, a minimum spacing of 1.15 and normal tracking.
Avoid using all capitals, bold, italics or underlining.
Leave ample white space between lines of text and graphics.
Try to give each slide its own title.
Split lots of information across several slides to avoid overcrowding.
Number your slides so people can follow the progression of your presentation (maybe keep an overview of progression somewhere on the slide, e.g., a bar at the top).
Aim for high levels of contrast between text and background.
Use a plain background, avoid too much detail behind content.
Don’t use colour alone to show meaning – use text and symbols in addition.
Avoid overcrowding of slides by leaving adequate white space.
Use an equal width border around slide content.
Less text in larger fonts, more text in smaller fonts.
For any body of text that is too large to display on a slide: create a QR code that links to the text, so readers can view it online instead.

Suggestions for posters (for A0 format)

Use sans serif fonts. Try not to use too many different fonts.
Use a minimum font size of 24, a minimum spacing of 1.15 and normal tracking.
Avoid using all capitals, italics or underlining.
Use heading styles: they make it easier for someone to scan your document for information.
Left-aligned text is more accessible for dyslexic readers, as opposed to justified or centred.
Leave ample white space between lines of text and graphics.
Aim for high levels of contrast between text and background.
Use a plain background, avoid too much detail behind content.
Try not to use colour alone to show meaning – use text and symbols in addition.
Use an equal width border around content.
Try to use less text in larger fonts, and more text in smaller fonts.
For any body of text that is too large to display on poster: create a QR code that links to the text, so readers can view it on their phones/laptops instead.
Choose palettes suitable for colour-blindness where possible (for example this, or this).
Try to use PNG/SVG/TIF files for image clarity.
Frame graphics that blend into the background to better highlight its content or choose contrasting colours.

Suggestions for graphics

Choose palettes suitable for colour-blindness where possible (for example this, or this).
Use the Alt Text function to generate a full alternative text version of your graphics.
Try to avoid embedding text in graphics (this is not picked up by reading software).
Use sans serif fonts. Make sure axes titles, titles and legends are legible.
For any image that is too complicated to display on a slide: create a QR code that links to the image, so readers can view it on their phones/laptops instead.
Try to use PNG/SVG/TIF files for image clarity.
Frame graphics that blend into the background to better highlight its content or choose contrasting colours.